ob highlights
Identified by Google from the original job post
Qualifications
- High school diploma is a must
- Minimum of 3 years of full-time experience in administrative support, bookkeeping, office management, or comparable roles
- Proficient in MS Office applications, including Outlook, Word, Excel, and Teams
- Capable of drafting clear and professional emails and written correspondence with accuracy in grammar, spelling, and punctuation
- Strong focus on detail, ensuring data accuracy and confidentiality are maintained
- Excellent organizational and interpersonal communication skills
- Coursework in administrative assistance or secretarial studies is advantageous
- Experience in scheduling travel arrangements and managing calendars is essential
- Familiarity with PeopleSoft is a valuable asset
Benefits
- By joining our team, you will have access to numerous avenues for professional development and career advancement, fostering your skills and expertise in the administrative field
- As part of our esteemed organization, you will have ample opportunities to expand your professional network and collaborate with industry leaders, enhancing your career trajectory
Responsibilities
- This role is pivotal in delivering exceptional administrative support to our divisions, ensuring seamless operations and effective communication across various levels of the organization
- Deliver comprehensive administrative assistance to two divisions, facilitating efficient departmental functioning
- Act as a liaison among department administration, state agencies, and diverse stakeholders
- Conduct research and compile reports as requested by supervisors
- Manage correspondence and engage verbally with the public and other agency representatives
- Route incoming communications to appropriate personnel
- Ensure effective flow of documentation through established channels
- Coordinate electronic reservations for vehicles and meeting spaces
- Arrange out-of-state travel, including transportation, accommodations, and registration, while inputting details into the designated system
- Provide support to team members in preparing expense reports
- Manage onboarding arrangements for new hires, including ordering essential equipment
- Review and organize incoming and outgoing mail
- Participate in special projects, such as the J1 Visa Waiver program
- Secure necessary approvals for various documents
- Oversee multiple clerical and administrative functions
- Execute additional duties as assigned, with minimal travel to service locations as required